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THE SOCRATES/SCANTRON: Change of Enrollment Status
(pink form)
This form is to be completed when a student drops
a TCOVE ROP class, transfers to another TCOVE ROP class or
completes instruction in the TCOVE ROP class in which they
are enrolled.
1. Use a #2 pencil only
2. STUDENT DROPPED AFTER ATTENDING CLASS:
MUST be bubbled in
3. DROP CODE: The drop code is found to
the right of the drop code box. A student MUST have a drop
code.
4. EFFECTIVE DATE: The effective date
must be the day after the last day the student no longer
attended the class
5. QTR/SEM: Bubble in the quarter or semester
that the student dropped
6. GRADE: Mark the leaving, term, semester
or final grade
7. CREDITS: Mark the leaving, term or
semester credits
8. ENROLLMENT STATUS: “C”
is for completing student, “L” is for students
that leave before completing 20 hours of instruction
9. CERTIFICATE EARNED: “Y”
is for students that have earned a Certificate of Completion.
“N” is for students that have not earned a Certificate
of Completion.
10. FOLLOW-UP STATUS: If you know this
information it will save you from having to fill it out
later, on the follow-up form.
TRANSFERRING STUDENTS FROM ONE CLASS TO ANOTHER
1. TRANSFER ALL ATTENDANCE TO THE NEW CLASS.
This is only if the instructor wants all the hours generated
in the first class moved to the new class.
2. TRANSFER ONLY THE ATTENDANCE GENERATED ON OR
AFTER THE EFFECTIVE DATE TO THE NEW CLASS: This
will keep the hours generated in the original class.
3. TRANSFER CODE: Transfer code is always
TRN.
4. EFFECTIVE DATE: The effective date
is the date after the last day the student no longer attended
the original class.
5. NEW CLASS NUMBER: If you know the new
class number fill this in, if not leave it blank.
6. QTR/SEM GRADE AND CREDITS: Mark the
leaving grade and any credit the student might have earned.
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